The Ultimate New Jersey Wedding Planning Checklist
March 23, 2023
NJ Wedding Planners

The Ultimate New Jersey Wedding Planning Checklist.

Planning a wedding can be both exciting and overwhelming, with countless details to consider and coordinate. To help make the process as smooth as possible, we’ve created the ultimate New Jersey wedding planning checklist, covering every stage from engagement to the big day. With this comprehensive timeline as your guide, you’ll be able to tackle each task with confidence, ensuring a memorable and stress-free celebration.

12-18 Months Before the Wedding:

  1. Announce your engagement: Share the exciting news with family and friends, and consider hosting an engagement party to celebrate.
  2. Set your wedding budget: Determine your overall budget and allocate funds for each aspect of the wedding, such as the venue, catering, photography, and attire.
  3. Create a preliminary guest list: Draft an initial list of guests to help guide your venue search and other planning decisions.
  4. Choose your wedding date: Select a date for your wedding, considering factors like venue availability, seasonal weather, and potential conflicts for important guests.
  5. Research and book your wedding venue: Start visiting potential venues in New Jersey, and once you’ve found the perfect location, secure your date by signing a contract and paying the deposit.
  6. Hire a wedding planner (optional): If you decide to work with a professional wedding planner, hire one early in the planning process to help guide and support you throughout.

9-12 Months Before the Wedding:

  1. Choose your wedding party: Select your bridesmaids, groomsmen, and other members of the wedding party, and ask them to take on their roles.
  2. Start shopping for wedding attire: Begin researching wedding dress styles, and schedule appointments at bridal salons to find your dream gown. Don’t forget about attire for the groom and wedding party.
  3. Research and book vendors: Begin researching and interviewing potential vendors, such as photographers, videographers, caterers, florists, and entertainment. Secure your top choices by signing contracts and paying deposits.
  4. Create your wedding registry: Set up a registry with your preferred retailers or online platforms, and choose a variety of items to accommodate different budgets and preferences.

6-9 Months Before the Wedding:

  1. Order and send save-the-dates: Design and order your save-the-date cards, and mail them to your guests to ensure they reserve your wedding date on their calendars.
  2. Finalize your guest list: Refine your initial guest list, and collect mailing addresses for invitations.
  3. Order wedding invitations and stationery: Design and order your wedding invitations, RSVP cards, and any additional stationery, such as ceremony programs, menus, and place cards.
  4. Plan your honeymoon: Research potential honeymoon destinations, and book flights, accommodations, and activities.

4-6 Months Before the Wedding:

  1. Schedule a menu tasting and finalize catering: Meet with your caterer for a tasting, and finalize your menu selections.
  2. Order your wedding cake: Choose a design and flavors for your wedding cake, and place your order with a reputable bakery.
  3. Book accommodations for out-of-town guests: Reserve a block of rooms at a nearby hotel for out-of-town guests, and provide them with the necessary booking information.
  4. Plan the rehearsal dinner: Select a location for the rehearsal dinner, and make arrangements for catering and decor.

2-4 Months Before the Wedding:

  1. Send wedding invitations: Mail your invitations to guests, allowing plenty of time for them to RSVP.
  2. Finalize ceremony and reception details: Work with your planner, officiant, and vendors to finalize details such as the ceremony order, reception timeline, and seating arrangements.
  3. Schedule hair and makeup trials: Book appointments with your hairstylist and makeup artist for trials, and finalize your desired looks for the big day.

1-2 Months Before the Wedding:

  1. Apply for your marriage license: Visit your local clerk’s office to apply for a marriage license, ensuring you have all required documentation.
  2. Write your vows (if applicable): If you’re planning to write your own vows, begin drafting them now to allow time for revisions and practice.
  3. Purchase wedding party gifts: Show your appreciation to your wedding party members with thoughtful gifts.
  4. Confirm details with vendors: Reach out to your vendors to confirm arrangements and finalize any last-minute details.

2-4 Weeks Before the Wedding:

  1. Finalize seating chart: Once all RSVPs have been received, create a final seating chart for your reception.
  2. Attend your final dress fitting: Schedule your final wedding dress fitting and make any necessary alterations.
  3. Confirm day-of timeline with wedding party and vendors: Share the finalized timeline with your wedding party and vendors to ensure everyone is on the same page.
  4. Obtain any necessary permits: If your wedding requires any special permits, such as for outdoor ceremonies or noise ordinances, make sure they are obtained in advance.

1 Week Before the Wedding:

  1. Pack for your honeymoon: Prepare your luggage, travel documents, and any necessary items for your honeymoon.
  2. Provide final guest count to caterer: Give your caterer a final headcount to ensure they have an accurate count for food and beverages.
  3. Prepare final payments and tips for vendors: Organize final payments and tips for vendors in labeled envelopes to distribute on the wedding day.
  4. Delegate day-of tasks: Assign responsibilities to members of your wedding party, such as greeting guests, directing vendors, or distributing tips.

The Day Before the Wedding:

Attend the rehearsal and rehearsal dinner: Gather your wedding party and immediate family for a ceremony rehearsal, followed by a celebratory dinner.

Get a good night’s rest: Relax and rest up for your big day.

Your Wedding Day:

Enjoy your special day: Cherish every moment as you celebrate your love and commitment with family and friends.


In conclusion, planning a wedding can be a complex and emotional journey, but with this comprehensive New Jersey wedding planning checklist, you’ll be well-prepared to navigate each stage with ease. By staying organized and tackling each task step by step, you’ll ensure a memorable and stress-free celebration that truly reflects your love story. Remember to stay flexible and enjoy the process, as the memories you create along the way will last a lifetime. Happy planning!


Looking for the perfect wedding planner in the New Jersey or New York area?

We wholeheartedly recommend the talented team at AdeXperience Events. With their unparalleled expertise in luxury wedding planning and design, they’ll effortlessly transform your vision into a breathtaking reality.

AdeXperience Events is renowned for their exceptional attention to detail, personalized approach, and unwavering commitment to excellence. They’ll go above and beyond to ensure that every aspect of your special day is flawlessly executed, from the initial planning stages to the final send-off.

When you choose AdeXperience Events, you’re not just hiring a wedding planner; you’re gaining a trusted partner who genuinely cares about making your dream wedding come to life. Their passion for creating unforgettable experiences is evident in every exquisite event they curate, leaving couples and their guests with memories to cherish for a lifetime.

Don’t leave your once-in-a-lifetime celebration to chance. Trust the experts at AdeXperience Events and give them a call at +13479153719 to make your wedding day an extraordinary and unforgettable affair.


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